How to use the time card calculator
- Enter each day’s clock-in and clock-out time. Type them however you like: 9, 9:30, 930, 5pm or 17:30.
- Add the unpaid break in minutes, such as 30 for a half-hour lunch.
- Add the hourly rate if you want gross pay. Leave it blank for hours only.
- Print the time card or download it as a CSV for your payroll records.
Your last time card stays in this browser, so you can come back to it. Nothing is sent to us.
How to calculate hours worked for payroll
For each day, subtract the clock-in time from the clock-out time, then subtract unpaid breaks. Add the days together for the week.
| Day | In | Out | Break | Worked |
|---|---|---|---|---|
| Monday | 9:00 AM | 5:30 PM | 30 min | 8:00 |
| Tuesday | 8:30 AM | 5:00 PM | 30 min | 8:00 |
| Wednesday | 9:00 AM | 6:15 PM | 45 min | 8:30 |
Converting minutes to decimal hours
Payroll works in decimal hours, so 8 hours 30 minutes is written 8.50, not 8.30. Divide the minutes by 60 to convert them.
| Minutes | Decimal | Minutes | Decimal |
|---|---|---|---|
| 5 | 0.08 | 35 | 0.58 |
| 10 | 0.17 | 40 | 0.67 |
| 15 | 0.25 | 45 | 0.75 |
| 20 | 0.33 | 50 | 0.83 |
| 25 | 0.42 | 55 | 0.92 |
| 30 | 0.50 | 60 | 1.00 |
Overtime and time and a half
Under the federal Fair Labor Standards Act, most hourly employees must be paid at least one and a half times their regular rate for hours over 40 in a workweek. At $18 an hour, overtime is $27 an hour. Some states add daily overtime or other rules, and some roles are exempt, so check the Department of Labor’s overtime guidance and your state’s labor department. You can change the overtime threshold and multiplier in the calculator.
Gross pay vs take-home pay
The pay figure here is gross pay: hours times the rate, before taxes and deductions. What lands in the employee’s bank is net pay. Our guide to gross vs net explains the difference.
Frequently asked questions
How do I enter times?
Type times the way you’d write them: 9, 9:30, 930, 5pm or 17:30 all work. Leave a day blank if it wasn’t worked.
How is overtime calculated?
By default, hours over 40 in the week are overtime at 1.5 times the hourly rate, the federal standard for most hourly employees. Some states also have daily overtime rules; change the settings if they apply to you.
What are decimal hours?
Hours written as a decimal number for payroll: 8 hours 30 minutes is 8.5 hours, and 7 hours 45 minutes is 7.75 hours.
Does it handle overnight shifts?
Yes. If the clock-out time is earlier than the clock-in time, it’s counted as the next day.
Is the pay figure take-home pay?
No. It’s gross pay before taxes and deductions.